Officer Manager
Salary Range: $59,311 – $61,874
NCSSM and the NCSSM Foundation foster an environment of collaboration across departments and divisions and support community-engaged service and research. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at hr@ncssm.edu.
Description of Duties:
The primary purpose of this position will be to provide program support for the NCSSM Foundation during the planning and implementation of the school’s fundraising campaign as well as overall Foundation operations beyond campaign-related tasks. This includes oversight and support of students serving as attaches and activities related to advancing the mission of the school, such as the student-led philanthropy fair. This position will also be responsible for managing the logistics of the Foundation Board, which includes scheduling board and committee meetings, coordinating food and beverage for on-site board meetings, plus arranging and testing technology needed for remote meetings. This position is responsible for formatting board documents and taking minutes for committee and board meetings, followed by distributing draft minutes to board members for approval.
Meeting and Event Coordination/Board Relations – Organize and support meetings and events, including scheduling and preparing agendas for the NCSSM Foundation Board and Campaign Steering Committee, as well as five additional board committees, most of which meet quarterly. Plan and execute a variety of events, managing all logistics such as venue selection, catering, technology needs, purchasing, and materials preparation. As a member of the event committee, the candidate will also support volunteer involvement in event planning. Building and maintaining strong, productive relationships with foundation board and campaign committee members is essential, as these connections play a vital role in the success of the school’s fundraising efforts. The position also involves coordination with other internal stakeholders who manage related boards (e.g., trustees, alumni, and current parents) to ensure clear communication and appropriate involvement of development team members. The role supports student-led philanthropic events, including the annual philanthropy fair and senior pledge drive.
Program Management – Independently manage the day-to-day operations of the NCSSM Foundation office, often on behalf of the Vice Chancellor of Development and Foundation President. The candidate will assist with gathering information and generating reports for board use, help prepare donor endowment reports, and serve as a backup for gift processing to ensure internal control compliance. The role includes managing calendars and travel arrangements for development team members, handling all division purchasing through E-procurement and P-card systems, and maintaining office supply levels. Responsibilities also include ordering furniture and equipment per state purchasing policies and preparing accurate and timely paperwork for human resources and business offices. Strong administrative and recordkeeping skills are essential, along with the ability to represent the division in meetings and communicate effectively with donors, partners, and stakeholders. The candidate will also oversee the foundation’s social media communications and collect and analyze data to support planning and reporting efforts.
Budgeting – Assist with budget-related tasks, including providing documentation to comply with North Carolina state regulations, supporting multi-state financial disclosures, and helping with the annual Foundation registration process. Collaborate with the business office to manage Foundation accounts, assist in budget preparation, and handle invoice processing, expense report submissions, and general account management. Maintaining up-to-date financial records and supporting the overall financial operations of the foundation office is a key responsibility.
Knowledge, Skills and Abilities / Competencies
Professional Knowledge
- Experience in maintaining office protocol and standard operating procedures.
- Ability to actively seek solutions, research issues and consult with other stakeholders in the process.
- Ability to work independently and exercise independent judgment.
- Prior experience working at an NC state organization is a plus.
Program Administration
- Ability to communicate NCSSM’s mission and respond to inquiries on all levels.
- Assist in managing NCSSM Foundation resources and budget.
- Ability to handle time-sensitive execution of documents and tasks.
- Experience in prioritizing projects and workflow to meet tight, and multiple, deadlines.
- Experience in fostering and maintaining good working relationships across multiple constituencies (donors, colleagues, vendors, etc).
Information Analysis and Decision-Making
- Ability to analyze complex financial statements and manage various program budgets.
- Ability to resolve challenges during the workday and engage senior leadership as appropriate.
Communication and Marketing
- Ability to work with the foundation’s top donors in a variety of capacities.
- Ability to effectively respond to inquiries by providing concise, accurate information in a timely fashion.
- Ability to maintain and enhance professional relationships to increase NCSSM support.
- Ability to communicate sensitive information in a discrete manner.
Consultative
- Ability to collaborate with various NCSSM stakeholders, including potential students and families, donors, community partners, and current NCSSM employees/administration.
- Ability to apply knowledge and understanding of current NCSSM practices.
Leadership
- Coordinate, facilitate, and participate in a collaborative approach for the completion of assignments.
- Ability to supervise staff.
- Ability to serve as an advocate for the Foundation as needed.
Minimum Education and Experience Requirements
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Supplemental and Contact Information
Team NCSSM Benefits
Free On-campus Parking
Vacation and Personal Leave: SHRA employees earn from 14 days to 26 days per year based on years of state service. Leave is pro-rated for part-time and less than 12 month employees. Leave is earned monthly.
Sick Leave: 12 days per year. Leave accruals for part-time and less than 12 month employees are pro-rated.
Additional Leave: Family Medical Leave (FMLA), Paid Parental Leave (PPL), Civil Leave, Personal Observance Day, Extended Illness, Short/Long Term Disability, Family Illness Leave, Military Leave, Community Service Leave, Voluntary Shared Leave and Leave Without Pay.
Holidays: 12 days per year
Benefits: The University System offers eligible employees a flexible and comprehensive benefits package, including but not limited to University-provided group life insurance, various retirement savings options, group health plan coverage, dental, vision, critical illness, cancer, flexible spending accounts, accident, disability coverage, educational assistance, and more. These programs can help employees achieve retirement savings and career goals, as well as assistance with meeting everyday health and educational needs. The benefits programs are designed for employees to tailor a benefits package that best meets their needs.
Health Insurance: Employee only coverage under the State Health Plan (PPO) is provided to employees that work 30 or more hours a week. The cost is determined by the type of coverage elected by the employee. Dependent coverage is available by payroll deduction.
Retirement: Required participation for all employees working 3/4 time or more. Option (1) Teachers’ and State Employees’ Retirement System (TSERS) requires 6% of gross salary. Employees are vested for retirement after 5 years. Option (2) The Optional Retirement Program (ORP) requires 6% of gross salary. Employees in ORP are vested after 5 years of participating in ORP. As a participant in either retirement program, you are automatically covered for short-term disability (eligible after 1 year of service/no cost), long term disability (eligible after 5 year of service/no cost). Death benefit of minimum $25,000/maximum $50,000 based on previous 12 month salary (eligible after 1 year of service/no cost).
Supplemental Retirement Plans: Supplemental retirement plans provide an additional opportunity to help you reach your retirement goals. Supplemental Plan offerings such as a 401(k), 403(b), or 457(b) on a Roth (after-tax) or pre-tax contributions.
Tuition Waiver: Three courses per academic year tuition free (at any of UNC 17 campuses that offer courses) for permanent full-time employees.
State Employees Credit Union: Membership welcomed. Contact the SECU Credit Union for information.
Community Service: 24 hours leave credited each calendar year (prorated for part-time) unless you choose the Mentoring/ tutoring option – 1 hour each week up to a max of 36 hours that schools are in session as documented by the elected board of the local education agency or the governing authority of any non-public school.
Facilities: Library & Gymnasium – other athletic facilities available at no cost to employees. Cafeteria on site.
About NCSSM:
North Carolina School of Science and Mathematics (NCSSM) is a world-class public high school with statewide reach empowering academically talented students from diverse backgrounds from every corner of the state to design their own future. We offer residential high school programs in Durham and Morganton for juniors and seniors or virtual high school courses and programs that students can take alongside their local curriculum, all tuition free. Our wide array of summer offerings for rising 5th- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. NCSSM Extended Learning partners with communities and regions to advance student learning and outcomes.
Specializing in science, technology, engineering, and math, and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980 and is a full constituent of the University of North Carolina System. NCSSM’s Ignite + Transform comprehensive campaign seeks to raise $50 million in private support for our mission.
The new NCSSM-Morganton campus opened in 2022 for summer programs and its first fall academic term. NCSSM-Morganton focuses on the booming fields of data science and artificial intelligence, preparing the leaders of tomorrow to navigate a future driven by data and machine learning, with emphasis on the humanistic implications and ethical use of these tools.
Nearly two-thirds of NCSSM graduates earn a bachelor’s degree in a STEM field — over three times the national average, including 58 percent of our underrepresented minority graduates, which is nearly four times the national average. Nearly three-quarters have earned or are seeking a graduate degree. A 2020 economic impact study found that 54 percent of our alumni continue to live and work in North Carolina, catalyzing nearly $1.3 billion in annual economic activity. NCSSM values the diversity in our student body, and all members of the NCSSM community are expected to foster a safe environment of respect and inclusion for all faculty, staff, and students.
For more information, please read the NCSSM strategic plan and visit ncssm.edu.
How to Apply:
Submit an electronic application via this link: Office Manager-Durham.
Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. “See Attached Resume or an Embedded Text Resume” will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If applicants are a former member of the NC National Guard who served for at least six years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22 along with their state application.
Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Please refrain from submitting multiple applications. However, if multiple applications are submitted to a posting, only the most recent application received prior to the posting close date will be accepted. There is a 24 hour waiting period before an applicant can re-apply to a position.
If you have questions, please contact Tracy Fullgraf at fullgraf@ncssm.edu.
NCSSM is an EEO/eVerify/VEVRAA Employer
